Bilingual Executive Assistant

Real Estate, Madrid

Our client, a luxury Madrid based Real Estate investment firm is looking for a motivated Bilingual Executive Assistant to join their busy team.
Responsibilities (among others) will include:

  • Agenda management for founders: taking strategic priorities into consideration in order to optimise time management
    Travel, events and logistics: Planning and coordination of client events and national/international travel (flights, hotels, itineraries)
  • Contracts & Legal Documentation: Contract preparation and review (purchase/sale), proofreading documentation, liaison with gestoría, banks, notaries, etc.
  • Negotiation and management of suppliers: negotiation, search for providers and benchmarking options to present to founders
  • Documentation & Administration: Prepare decks, presentations and documents for potential clients
  • Supporting Partner with reviewing, translating (Spanish & English), summarising and processing legal and financial documentation
  • Communication: Manage flow of incoming firm communication, prioritise and redirect accordingly according to strategic objectives
  • Project management and follow up to advancement and completion of projects: overseeing work with architects/design/renovation workers on site, solving potential issues that may arise, acting as key point of contact
  • Preparing/sending invoices and providing follow up, expense reports
  • Act as key point of contact for clients
  • Ad hoc personal tasks as required: personal travel, agenda etc.
  • Essentially, the chosen candidate will ensure that all back-office tasks areorganised so that the founders can focus on strategic and commercial efforts

Candidates should have a bilingual level of English and will ideally have circa five years’ previous experience in a Project Management, Paralegal or Executive Assistant capacity (consulting, legal background a plus). A credible Degree (Law
or Management) will be considered favourably. They must be able to manage standard Tech (Mac/PC, Office, Google Workspace, VC Software) with ease. A clean driving licence and vehicle is a plus for this position.

The selected candidate will be hard working, naturally proactive and able to manage multiple projects simultaneously. They will be agile, open minded, able to prioritise and deliver.

Location – Madrid, Chamartín
Salary – Dependent on experience
Timetable – 9.00h – 18.00h (Fridays 9.00h – 15.00h)
Contract – Permanent
Incorporation – September 2023

If you are interested in this role, send a copy of your English CV to quoting Reference 652.